Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings, and interfacing with clients and guests.
Facilitate, prioritize, and manage calendar/ schedule meetings and calls with external parties as well as inter-office to ensure smooth arrangements of appointments and activities.
Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
Arrange corporate events that takes place outside of the office, such as IR meeting, off-site meeting, and investors events
Coordinate logistics for events and executive team activities.
Monitor and report on spending budget expenditures as required.
Oversee office supplies and equipment, ensuring everything is functioning smoothly.
Organize and maintain files, records, and documentation in an easily retrievable manner.
Uphold a strict level of confidentiality
Any other General Affairs related matters as needed, coworking with other EAs, and/or following a Head of Singapore Office’s guidance
Requirements
EA experience in Financial institutions, supporting multiple people for more than 3 - 5 years
Highly Proficient MS Office skills (Outlook, Word, Excel (mainly for itineraries and business meetings)
Highly self-motivated, proactive, organized, detailed, efficient, well-balanced, and capable of managing workload w/multiple tasks and prioritizing tasks in a fast-paced environment
Willing to learn and do the variety of new things
Team-worker w/good communication and interpersonal skills, self-starter and quick-learner